To remove barriers and build communities, we offer grants to offset or subsidize the cost for on-campus organizations to host unique events that impact the student experience. Preference is given to events that are open to all students and focus on wellbeing and healthy choices. Grant applications are reviewed on a first come first served basis monthly by staff in April through August and the Rec Well Advisory Board from September through March, or until all funds are used.
The grant application does not serve as a reservation request. All grant applications must be submitted a minimum of two months prior to the event date to allow for review and awards. If your event is approved, you will be notified to submit a full event request and connect with our reservation and events staff.
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Special Events Grant Application
Grants are available for events that engage UW-Madison students and also align with our mission and values.
Qualifications & Guidelines
- Funds must be used for events that engage UW Madison students (minimum 75% UW Madison student attendees)
- The event’s purpose must align with Rec Well’s mission and values.
- Applicants must either be a Registered Student Organization or UW-Madison Department and in good standing with Rec Well.
- External vendors or partners are not eligible.
- Groups are limited to one grant per fiscal year (July-June)
- Max funding per grant per event is $500.
- Events must occur during facility hours of operation.
- Event must be free of charge to participants
- Events cannot compete or conflict with existing Rec Well programs (i.e. Intramural Sports).
- All event promotional materials should include Rec Well logo and “Funded through Rec Well’s Special Event Grant” and be reviewed by Rec Well.
- Rec Well can help promote the event through digital screens if materials are provided on time.
- 10 business days prior and based on availability, meets Rec Well standards
- Recognized UW Sport Clubs are not eligible to use funding towards practices or competitions held at Rec Well facilities.
Special Event Grant Application
- The Special Event Grant can be applied to:
- Space/Room rental in Rec Well facilities
- Equipment rental
- A/V use and rental
The Special Event grant cannot be applied to:
- Staffing charges
- External expenses
- Facility use insurance
Many of these expenses may be covered by additional grants through Associated Students of Madison (ASM) if your group is a registered student organization. https://asm.wisc.edu/grant-allocation-committee/