New Rec Well Employee Resources

Rec Well HR will be sending you an email asking you to complete various tasks and review information before your first day.

Feel free to reach out to your hiring manager and your onboarding coordinator with any questions you might have about your first day. We want to ensure you’re fully prepared and ready for a fantastic start!

Onboarding Coordinator is Cameron Theisen, HR Generalist, cameron.theisen@wisc.edu

Per federal law, UW is required to verify the identity and work eligibility of all of its employees. Like the background check, UW has partnered with HireRight to complete I-9s online. You will receive a separate email containing instructions for completing Section 1 of your I-9 through HireRight’s secure website. You must complete Section 1 on or before your start date.

UW-Madison offers many commuter solutions to accommodate the needs of a busy campus. Visit the UW-Madison Transportation Services New Employees page to learn about your options for commuting and parking. Parking can be limited and there may be a waiting period for the lot most convenient to your workplace, so we suggest you create a plan as soon as possible.

Please visit https://uwmadison.box.com/s/kah7nwojo9x8ul3z8nn0dadpgyjm8saa to view the material discussed during orientation. If you have follow-up questions after the session you can contact Cameron Theisen, HR Generalist, at cameron.theisen@wisc.edu.

Wiscard – Your Key to Campus Life – UW–Madison

The Wiscard Office is located on the first floor of Union South. Students, faculty, staff, or affiliates who need a new or replacement ID card must present a valid form of ID such as a passport or U.S. driver’s license to obtain the Wiscard. Only original documents will be accepted. The authentication process used to issue a Wiscard is also used to establish the initial level of assurance for UW-Madison’s NetID credential.

Note: you will not be able to complete this task before your start date.
UW-Madison requires all employees to set up paycheck direct deposit to avoid lost or stolen paper checks and to make payment as easy as possible. You can find instructions and additional information for setting up your direct deposit on the  Office of Human Resources – Direct Deposit website .

You may already see account information with a routing number of 071004200. This is the information for a  U.S. Bank Focus Pay Card , which UW-Madison will send to your home address and deposit your paycheck onto if you do not enter your own account information.

As a paid UW-Madison employee, you must complete forms to remove the appropriate withholding taxes from your paycheck.

Within your first three days, you must complete federal Form W-4. If you are a WI resident, you must also complete WI Form WT-4. You may complete both forms online by going to MyUW and clicking on the “Update W4” button within the Payroll Information tile.

If you have any questions, contact your Alexa Gabel, HR Generalist, at alexa.gabel@wisc.edu. Note that your Rec Well HR is not authorized to provide tax advice; they can only help you access and submit the form.

Attend Benefits 101: please visit Benefits 101 | Human Resources | UW–Madison (wisc.edu) to sign up for a live session or watch a recorded version of Benefits 101.

For more resources about benefits, please visit the Payroll & Benefits section of the  Benefits For Employees Covered By The Wisconsin Retirement System (WRS) page . Some benefits, such as health insurance, have a limited eligibility period during which you can enroll. If you do not enroll within your first 30-days, you will be unable to enroll in those benefits programs until the following open enrollment period.

Please visit the  Personal Information MyUW app  and click on the “Update My Personal Information” link. Here you will be able to update information such as addresses, contact information, and emergency contacts. You will also need to submit some self-identification information that UW-Madison is required to collect, including ethnic group, veteran status, and disability status. Please review the information in all sections on this page to ensure it is accurate. Update your Name in Use for campus systems.

Although your appointment must use your legal name, you are able to indicate a first name to appear alongside or instead of a legal name on many campus systems, referred to as a  name in use. Use the  Name In Use app in MyUW  to set your name in use.

You will need to  complete an online training  on how to recognize, prevent, and respond to sexual assault and sexual violence in the workplace. Information about reporting options and campus and community resources to support individuals who have experienced sexual harassment or sexual violence are also provided. The course is estimated to take you approximately 60 minutes to complete.

This is a requirement every four years.

Cybersecurity Awareness Training  is mandatory per  UWSA Policy 1032  for all employees (including undergraduate and graduate student employees), as well as retirees and those in unpaid positions who access UW–Madison information technology resources. This training must be completed annually. It is also available for all students.

There are two training options available (visual or text). You only need to complete ONE course.

Please talk with your supervisor on if you need to take any required risk management trainings.

Master list of risk management trainings can be viewed here:  Master Training Tracking

Discuss a remote work schedule with your supervisor. If you will be working remotely, you must submit a Remote Work Agreement (RWA). You can access the request form beginning on your start date.

1. Go to your Personal Details page.
2. Select the Remote Work Agreement option from the left menu.
3. Read the information on the Remote Work Landing Page.
4. Select the Add a Remote Work Agreement option from the left menu to initiate a new request.

• Employee Checklist for Completing a Remote Work Agreement (Office of Human Resources) – provides information, guidance, and potential action steps to help you prepare for successful completion of your Remote Work Agreement
• Remote Work: Guidance and Resources for Employees website (Office of Human Resources)
• Rec Well Remote Work Policy

Please contact your supervisor if you have questions about remote work.

The Free Expression at UW–Madison module is one of four required programs for incoming freshmen and transfer students, detailing concepts such as civil discourse, academic freedom, offensive speech, and protest in the context of First Amendment rights as a campus community member. The modules below were produced by UW-Madison in partnership with and using content from the Foundation for Individual Rights in Education (FIRE) and New York University.

Link: Free Expression Module and Resources – Free Expression at UW–Madison – UW–Madison (wisc.edu)
Once you’ve completed the training, please fill out this form – https://forms.gle/Uw3RYbsoFe5X7qPP6

This is an online lesson for UW–Madison community members who have been identified as Campus Security Authorities (CSAs).
Link: Campus Security Authorities | Professional Development | UW–Madison (wisc.edu)

We require Pro Staff to complete the Rec Well Student Employee division-wide training. Training must be completed within 30 days of receiving access to the Canvas page.
Link: All Staff Training Information: Rec Well Learning (wisc.edu)
If you have any questions about this training, please email:  training@recwell.wisc.edu

Welcome to UW-Madison! Join us to learn about UW-Madison history, tradition, and organizational structure. You will have an opportunity to:

• Connect with other new employees
• Learn about the history and structure of UW-Madison
• Explore who makes up the campus community
• Discover available tools and resources for employees
• And have fun along the way!

Are you a new employee to UW-Madison? Join our 1-hour driving tour of the UW-Madison campus on a climate-controlled Badger Bus Trolley. This tour is hosted by retired employees and alumni. Designed for new employees it highlights landmarks and areas of our Madison campus. This is a driving tour, so no walking is needed.

Register here: https://www.talent.wisc.edu/OHRDCatalogPortal/default.aspx?serieskey=294

You have 30 calendar days after your date of hire to enroll in New Hire Benefits. We will not accept late applications.